Position: HCMC Office – Back Office Staff (Office Manager Candidate)
 

Job Title: Office Administrator

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Role Overview: As part of the restructuring of our Ho Chi Minh City office, we are seeking a new team member to strengthen our back-office functions.
This position will primarily support office operations through administrative and management tasks, ensuring that the sales team can operate smoothly and efficiently.

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Key Responsibilities:

• Basic accounting tasks (bank transfers, cash management, payroll processing, etc.)

• Communication and document coordination with the Japan headquarters (in English)

• Simple communication and coordination with customers and business partners (in Vietnamese and English)

• General administrative duties (office supplies management, product sample management, mail handling, etc.)

• Maintaining and organizing the office environment

• Administrative support for the sales team (preparation and management of quotations, invoices, contracts, etc.)

• Liaison with the office landlord/building management regarding contracts and related matters

• Communication and procedural support with government authorities regarding social insurance, tax matters, and related administrative procedures

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Ideal Candidate Profile:

• Able to handle administrative tasks accurately and carefully

• Enjoys supporting team members and contributing behind the scenes

• Able to work proactively by consulting and coordinating with supervisors in Japan rather than waiting for instructions

• Communicates clearly and practices proper reporting, communication, and consultation

• Works well in a team environment

• Interested in long-term, stable employment

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Required Qualifications:

• Basic PC skills (Word, Excel)

• Ability to communicate in English for business purposes

Preferred Qualifications:

• Experience in administrative roles

• Experience working at a Japanese company

• Knowledge of trade and import/export operations

• Experience assisting with accounting tasks

• Willingness to expand responsibilities and take on new challenges

Employment Conditions:

• Location: Ho Chi Minh City

• Employment Type: To be discussed

• Salary: Determined based on experience and ability

• Probation Period: Applicable

• Working Hours: In accordance with local regulations

• Holidays: In accordance with the Vietnamese calendar

• Other Conditions: Details to be discussed during the interview

About This Position：

The role will initially focus on back-office operations.
Depending on experience and aptitude, there will be opportunities to grow into broader office management responsibilities in the future.

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We are looking for someone who can commit to long-term market development and grow together with the business.